Relevant to:
GuestsSpeakersEvent Managers & AssistantsAccount Owners

To assign or not assign, that is the question... 

Event managers shudder at the idea of allowing people to choose their seats because they don't know where their most important guests are going to end up with and by whom.

We really do get it! You need to assign tables because...

1. Your sponsor should lead the discussion at the table and you don't want guests to take his place.

2. Your VIP clients/partners have to sit together. 

3. And a whole host of other reasons...

And, Remo can help you do just that - with our latest pre-event table assignment feature, you can decide which table a guest lands on when they join your event. Please note, this feature is still in beta, if you would like to test this out and give us feedback, please contact our Remo Support Team!

In the meantime though, here are some other ideas for you:

1. Invite your sponsors/partners/lecturers as 'Speakers': This way, they will be able to join the event before it starts (and more importantly before guests arrive...), sit at their tables, prepare their materials without any risk of someone else taking their rightful place.

In case you need it, check out this article for how to invite someone as a Speaker for your event!

2. Implement a Seating Directory: Just because you can't physically assign guests to a table or seat doesn't mean that you can't inform your guests about which seat they should be at.

Just like at a physical event, you can come up with a Seating Directory that lets your guests know which table they should join after they enter the Remo event space. And you can pass along this Seating Directory through an event reminder email (created and sent by you, using an external provider) or uploading it to the General Chat in the event space.

Here's a tip for you though - change the table names to make them more specific for your event and even clearer for guests which table is which. Additionally, you should also indicate to the guest where their table is on the floor plan (for example, which floor is it on?).

3. Use your Floor Plan wisely: Very simply, try renaming each of your tables after the Sponsor company or VIP to indicate to guests that seats should be saved for that company or VIP. Check out this article for how you can change table names.

Or, if you want to make this even more clear... perhaps add a picture of the company logo onto the table itself. You can do this by creating your own Custom Floor Plan. This way you can make others aware that a seat needs to be saved for the representative of the company to sit there. Here are some other ways you can improve navigation for guests with a Custom Floor Plan.

Alternatively, you can design a floor plan with one seater or two seater tables for private conversations or to give guests a little break. Here are the instructions on how you can design your very own Custom Floor Plan.

4. Moderate Guests' Presence at Key Tables: If you notice a Guest sitting where they shouldn't be (or worse taking the seat you intended for your lecturer, sponsor, partner), you can simply invite them to join you on another table or in the Green Room. This way, the seat becomes free!

Didn't know you could invite a guest to join you at a table? Check out how to do that here!